Jobs in Australia

The Role

This is a full-time, permanent position. You’ll organise, coordinate and oversee the office administration of the business. You’ll work closely with management, operations staff, drivers, clients and suppliers so that the office runs efficiently and supports the company’s freight operations.

Key Responsibilities

• Plan, organise and oversee the daily administrative operations of the office
• Supervise, train and coordinate administrative staff, and allocate and monitor their work
• Develop, put in place and maintain office policies, procedures and systems
• Manage office budgets, including petty cash, office expenses and purchasing of supplies and equipment
• Oversee accounts payable and receivable, invoicing, and payroll support, and liaise with the company’s accountants
• Keep business records, client files, employee records and compliance documents accurate and confidential
• Coordinate recruitment and onboarding, and keep staff records up to date
• Handle client and supplier communication, and resolve enquiries and complaints professionally
• Liaise with operations and dispatch staff on scheduling, documentation and customer service needs
• Prepare reports, correspondence and business documents for management
• Make sure the workplace meets work health and safety (WHS) and other regulatory requirements
• Manage office IT systems, phones and equipment, and coordinate with service providers
• Arrange meetings, appointments and management calendars

Skills and Experience

• At least 2 years’ experience in office management, office administration or a similar role, ideally in transport, logistics or a related industry
• A relevant qualification (Certificate IV or Diploma in Business, Business Administration, Office Management or similar) is highly regarded
• Strong organisational and time-management skills, and able to manage several priorities at once
• Experience supervising staff and coordinating workflow
• Good working knowledge of Microsoft Office (Word, Excel, Outlook) and accounting or payroll software (e.g. MYOB, Xero)
• Strong written and verbal communication skills
• Good attention to detail and the ability to handle confidential information
• Basic knowledge of bookkeeping, budgeting and HR processes

What We Offer

• Annual salary of $80,000 – $90,000 plus superannuation
• A secure, full-time, permanent role
• A supportive, team-focused workplace
• Room to grow with the business

How to Apply

If you have the skills and experience for this role, please send your resume and a cover letter explaining why you’re suited to the position. Only shortlisted candidates will be contacted.