Jobs in Australia

We are seeking an experienced and motivated Contract Administrator to join our team on a full-time basis.

Benefits

$90,000 to $ 95,000 per annum plus superannuation, depending on skills and experience.

Task & responsibilities

• Prepare, review and administer cleaning service contracts with clients and subcontractors.
• Review contract terms, including service scope, cleaning frequency, pricing, payment conditions and service standards.
• Liaise with clients to clarify contractual requirements, site specifications and changes to agreed services.
• Prepare and negotiate contract variations for additional cleaning, changes to service frequency or adjustments, subject to management approval.
• Monitor contract performance with operations supervisors to ensure services meet agreed standards and timeframes.
• Review subcontractor agreements and monitor compliance with contractual obligations, insurance requirements and agreed service conditions.
• Check invoices and payment claims against contracted rates, completed services and approved variations.
• Maintain records of contracts, service specifications, correspondence, variations, renewals and expiry dates.
• Investigate contract-related complaints, service discrepancies and payment disputes, and coordinate resolutions with management.
• Prepare reports on contract expenditure, service performance, upcoming renewals and outstanding obligations.
• Advise management on contractual risks and recommend improvements to contract terms and administration processes.

Qualification & experience

• A Diploma or higher qualification in Business, Management or a related discipline.
• At least 1 years of relevant contract administration experience.
• Ability to interpret service agreements, pricing schedules, service specifications and subcontractor terms.
• Experience managing contract variations, renewals, invoicing discrepancies and contractual records.
• Strong communication and negotiation skills to liaise with clients, subcontractors and operations teams.
• Strong organisational skills, attention to detail and the ability to manage multiple contracts and deadlines.
• Proficiency in Microsoft Office, particularly Word and Excel, and relevant business management software.