Principal's Executive Assistant

Overview

Work type: Full time

Salary: Salary not specified

Grade: Ed Support Level 1-Range 3

Occupation: Administration/Secretarial

Location: Whittlesea

Reference: 1472788

Selection Criteria

KSC 1 Demonstrated technical knowledge and expertise relevant to the position.
KSC 2 Demonstrated commitment to professional learning and growth for both self and others.
KSC 3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communications skills.
KSC 4 Demonstrated experience in undertaking high-level tasks within an educational environment and supporting the operational and strategic priorities of the Principal and Executive Team.
KSC 5 Demonstrated behaviours and attitudes consistent with Department values.

Role

Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.

The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.

This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

Responsibilities

The Principal's Executive Assistant will provide high-level support to the Principal and Executive Team with some key responsibilities including:
¿ Administration Support: Managing calendars, scheduling meetings, handling correspondence (emails, school email, website page and social media).
¿ Communication: Acting as a point of contact for internal and external stakeholders ensuring clear and efficient communication.
¿ Co-ordination: Supporting the Executive Team in co-ordinating daily organisation, school events and meetings.
¿ Record Keeping: Maintaining accurate records and databases related to school operations.
¿ Confidentiality: Handling sensitive information with discretion and maintaining confidentiality.
¿ Other Duties: Assisting with various tasks as directed by the Principal, such as preparing reports, presentations or other documents.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via [email protected]

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

https://www2.education.vic.gov.au/pal/child-safe-standards/policy

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

Conditions of Employment

• All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
• Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
• A probationary period may apply during the first year of employment and induction and support programs provided.
• Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Location Profile

Edgars Creek Primary School is currently in its fourth year of operation, located at 45 Macedon Parade, Wollert, in the City of Whittlesea. This area is part of the northern growth corridor of Melbourne, with major housing development present. The school opened in Term 1, 2021 providing in excess of 800 students from Prep (Foundation) to Year 6.
Edgars Creek Primary School is part of a community precinct. It is adjacent to the Ganbu Gulinj Community Centre and Edgars Creek Secondary School. An Early Learning Centre is also within this area, providing families with convenience as all the services are co-located. This provides the opportunity for lifelong learning and strong community connections from birth to adulthood.
Strong links between our students¿ primary and secondary education have been established as a result of the co-location of our school and Edgars Creek Secondary College. Learning across the schools is maximised, with students, teachers, and families able to share learning opportunities, unique experiences, resources, assisting us to foster powerful community links.
Educational Philosophy
Edgars Creek Primary School aims to fully develop each young person academically, socially, emotionally, and physically, so they are well adjusted students who perform to the very best of their ability in all areas. We believe this can be best achieved in a happy, caring, safe and stimulating environment with the mutual commitment, support and cooperation of teachers, parents, students, and the wider school community. We begin with the end in mind: every child who attends Edgars Creek Primary School will become an active learner on their way to becoming a successful adult.
The physical design of Edgars Creek Primary School supports the school¿s vision of a Professional Learning Community. This ethos underpins the approach to teaching and learning and whole school operations. The design and intent of learning spaces facilitate a Professional Learning Community approach, enabling educators to collaborate, implement high-impact teaching strategies and reflect on the impact on learning in a continuous improvement culture. Learning Communities are designed around modifiable spaces that accommodate multiple learning approaches and can flexibly respond to the requirements of students and teachers, creating a sense of shared ownership, inclusion, and everyday learning.
Our Vision
To empower all students to strive for excellence and become independent lifelong learners.
Our Mission
To provide, vibrant and inspiring learning environment where students are the centre of all we do, valued and encouraged to become community minded citizens, capable of learning at high levels.
Motto
Learning together for success
Our values underpin our actions and behaviours.
¿ Responsibility
¿ Curiosity
¿ Courage
¿ Respect
Edgars Creek Primary School seeks to recruit staff who:
¿ Share a passion for teaching and/or working with children
¿ Display a positive attitude and enjoy team collaboration
¿ Relate positively to students, parents/carers and staff
¿ Demonstrate a commitment to lifelong learning

Posted 14 April 2025